Thursday, July 31, 2014

PowerPoint for iPad Version 1.1 Released

Microsoft released version 1.1 of PowerPoint for iPad today, July 31, 2014.

 

https://itunes.apple.com/us/app/microsoft-powerpoint-for-ipad/id586449534?mt=8

 

According to Microsoft and the Apple App Store, the new features added in version 1.1 include:

 

Presenter View: View and edit speaker notes, see your next slide, or jump to other slides while presenting.

Play Media: Play videos, sound effects, and background music while presenting.

Insert Video: Insert videos from your Camera Roll.

Picture Tools: Crop to focus on just the right part of the photo, or reset to undo your changes.

Presenter Tools: Now you can erase highlights and drawings on your presentation.

Send PDFs: Send PowerPoint files as PDFs.

Hyperlinks: Add links to your presentation or edit existing ones.

Fonts: Third-party fonts are now available in the Fonts menu.

 

 

 

Friday, July 25, 2014

The trouble with financial presentations

Not long ago, PowerPoint MVP Dave Paradi asked his site visitors what they dislike most about financial presentations.

 

The conclusions won’t surprise anyone who’s had to sit through more than a couple of these nasty things, but as always, Dave has done a masterful job of telling the story. You’ll find it here:

 

http://www.thinkoutsidetheslide.com/the-state-of-financial-presentations-survey-results/

 

And if you need yet ANOTHER reason to attend Presentation Summit in San Diego this year, Dave will be speaking on how to turn that babble of numbers into simple but informative graphics that your audiences will understand.  And love.

 

More about Presentation Summit here:

http://www.betterpresenting.com/summit/

 

Wednesday, July 16, 2014

Insert Word Art into PowerPoint 2013

What? No Word Art?
If you're a Word Art user from way back, it'll come as a shock to find that
the Insert Word Art feature is no longer available in PowerPoint 2013.
You can probably replicate any of the old Word Art effects by using the
WordArt Styles group on the Format tab that appears when you select the
text, but getting an exact match could be tricky. And certainly
time-consuming. And annoying.
What to do ...?
Customize: to the rescue!
It turns out that the old Word Art feature is still there, it's just well
hidden. You need to customize the ribbon to bring it back. Here's how:
• Right-click on the text of any of the ribbon tabs and chooseCustomize the
Ribbon from the pop-up menu. Don't bother trying to customize the Quick
Access Toolbar. For some reason, that won't work.
• In the dialog box that appears, next to Choose commands from:select All
Commands.
• Scroll down the list of commands to Word Art. It's almost at the bottom of
the list.
• On the right side of the dialog box, add a new group to whatever ribbon
tab you'd like the command to appear on. The Insert tab seems the most
logical place, but choose whatever makes sense to you.
• Make sure Word Art is still highlighted on the left then click Addto add
it to your new group.
• Click OK to close the dialog box. You now have a new Word Artbutton that
behaves pretty much like the one you're used to from previous versions of
PowerPoint.

Wednesday, June 25, 2014

Make your imported images fill the slide

When you import images, they seldom fill the slide.

You can use two of the Free PPTools StarterSet tools to size images (or anything else) exactly to the current slide in one click. 

Here's how:

First, you’ll need to set a few options.  You only need to do this once:
Click "Set Options for Place Exactly" (the "i" button on the Starter Set toolbar)
Put a check next to "Resize"
If you want to fill the slide with your image even if that distorts the proportions of the image, make sure there's no check next to "Don't distort".  Leave it checked to ensure that the image isn't distorted;  the image will be enlarged to fill the slide as nearly as possible WITHOUT distortion.
Click OK.

Next, use the Pick Up tool to memorize the slide size:

Click just off the slide to ensure that nothing is selected.
Click the Pick Up button (just to the left of the Hammer button).  When nothing is selected, this memorizes the slide's size.

Now import an image or select an image or other shape on the slide and click the Hammer button (the Place Exactly tool) to size the selected shape to fill the slide.

Import another.  Click the hammer.

Import another.  Click the hammer.
And so on ...

The Pick Up and Place Exactly tools are part of the free PPTools Starter Set available at http://www.pptools.com

Lyin's and Scanners and Tears, Oh My

I recently bought a Canon CanoScan LiDE 700f (who makes up these product names???) to replace an older scanner that has no drivers for anything later than Windows XP.

It’s a nice little scanner, comes with decent, if peculiar, software.  Of course, the software for every scanner I’ve owned has earned the Badge of Peculiarity with ease.  Do hardware companies hire Martians to write this stuff?  Hey, I bet that’s where the product names come from too!

But the Canon-supplied software does a nice job and has made it VERY easy to boom through my current project, batch-scanning gazillions of mostly B/W family photos.

Today I decided to have a go with some 35mm slides.  After all, Canon advertises this as a film scanner.  And there began a tale that didn’t end well.

When Canon says “film” it turns out that they mean “strips of unmounted film”.  I learned this from various reviews that I ran across while trying to figure out how, exactly, one scans slides.  The answer:  One Doesn’t.  It just doesn’t DO that.

And while I might have experimented with removing the film chips from the slide mounts in order to scan “film”, the same reviews unanimously complained about the awful results from even unmounted film scanning.

I don’t feel particularly abused, since the scanner does what I bought it for and does it well.  And instead of worrying about where to store the goofy film scanning attachment so I can find it the next time I need it, I can just toss it out.

Net:  Nice scanner for flat documents but if you  want to scan film (mounted or not), keep looking.  You don’t want to wave your credit card over this one.



Friday, June 06, 2014

April 2014 updates solve resolution problems with PowerPoint 2013 image exports!

Good news!

 

The updates for PowerPoint 2013 released in mid April, 2014 solve the poor-quality image export problem I reported earlier.

 

And then some.

 

You can now, with a bit of trickery, export images at over 13,000 pixels wide.

 

Depending on the size of your slide to begin with, that's over 1000 dpi.

 

Watch here for announcements about an upcoming version of PPTools Image Exporter that’ll take advantage of this lovely new feature.

 

 

 

Friday, May 23, 2014

iPhone? iNtuitive?

Sometimes stuff on the Mac or iThings is truly brilliant and intuitive.

And other times ….  Well.

Example:

I’ve got a sound file that’s been my alarm tone on every device that does alarms since the Win95 days.  It amuses me.  It amuses John Wilson when we share a room at Presentation Summit.  It’s one of my Japanese "daughters" kids screaming “WAKE UP!” in Japanese.

On every moderatelysmart phone I’ve had so far, it’s been easy to move sound files onto the phone to use as ringtones.

Typically, the phone’s Windows software has some kind of file manager you can use to move your sound file to the phone. Then you pick the file as your ring or alarm tone and you're done

Heck, even on my wife's old NoKia Brainless, you could at least use the built in voice recorder to record a sound and pick it as your ring tone.

On the iPhone … OMG. If I didn’t like the thing for other reasons, I’d have to crush it.

I wanted to use the same sound file as always on it.  I found out how you go about this:

You stare at it for a while and realize that you have no IDEA how to move files to it.

You look on the interwebs and find that there IS a way of doing it.  It needs iTunes.  Luckily, you already have that because you need it to synch the phone with Outlook.  But if not, you spend the time to download and install and update and yadayada.

You fire it up and … huh?  The thing they described on the web site doesn’t seem to be there.  More staring.  Finally, you realize that on the pane in question, there’s not one, not two but THREE different scrollbars.  If you use the outermost one, you are rewarded with The Voila Experience.

Sort of.  But not yet because you’re not sure which app to drag the file into.  More interwebulating.   It seems you need Garage Band to convert sounds to ringtones.  So you go to download that. Or try to. And finally, after five or twenty tries when the download times out, you finally get it installed.  Then back into iTunes to get the sound dropped into Garage Band so you can open it and convert.

And soon you realize why some of the other stuff is so intuitive.  It's because they sucked all the intuitive out of Garage Band and used it elsewhere.  You want to open your pathetic little file and just save it, do you? You fool. That’s not how we DO things on this planet.

No, you have to start a new project and record yourself cursing Jobs or use one of the (admittedly pretty cool) built-in instruments … anything that’s built-in so as to put something, anything into the project.  NOW you can switch to the track editor and stumble around trying to remember where in HELL the thingie that let you add drumbeats and other pre-recorded stuff went.  And finally …. FINALLY … there’s your sound file, the one you dragged in how many hours ago was it?

Drop it onto the track editor, move it around … cool thing, the track editor.  There IS a bit of intuitive left in here after all. Delete the dummy sound you had to record just to GET to the track editor and save your ..

Save your …?

Well no.  There’s no save, there is only go back to My Sounds.  Ah.

But it autosaved for you.

But if IT does the save, how do you …

Ah. If you hold down the sound’s icon … press and hold … and note that there’s no help, no hint, no tooltips here … you get to a place where you can mail or facebook or airwhatever OR SAVE AS RINGTONE.

And now … NOW … we can go into the sound choices for ringtones ‘n stuff and our new sound is there.  And it works.  In only 573 steps more than it would have taken on the dumbest smartphone out there.

Thank god it was so INTUITIVE.

Thursday, May 01, 2014

Move PowerPoint files to/from PC/Mac/iPad/iPod/iPhone

There are all kinds of ways to move files between IOS devices (iPods, iPads etc) and Macs/PCs, but they all seem to require that both device and computer be connected to the internet.

What if you’re in one of those situations where your connection is slow.  Or unreliable.  Or there IS no connection?  Are you out of luck?

No.  And this new PPT FAQ article explains how to get the job done with nothing more than the computer, the IOS device, iTunes and a USB cable.

http://www.pptfaq.com/FAQ01187-Move-files-from-iPod-iPad-iPhone-to-PC-and-back.htm